IFCPC Position Announcement - Distance Learning Program, Course Administrator

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The International Federation of Prevention Cancer and Colposcopy (IFCPC) invites applications from professionals with experience in educational programme administration to support its international colposcopy training programmes.

We are seeking an organised, reliable, and detail-oriented individual who can provide responsive and supportive assistance to participants and faculty across different countries. Their work will contribute to high-quality training and the development of healthcare professionals’ competencies.

Position details

• Hours: Part-time, 20–24 hours per week.
• Location: Remote.
• Contractual arrangement: Independent contractor.
• Compensation: To be determined.
• Reports to: IFCPC Board of Directors.

Purpose of the role

Coordinate course administration, support participants and faculty, maintain accurate learning records, and organise assessment and Train-the-Trainer activities. The role requires regular communication with IFCPC leadership, faculty, and partner organisations across multiple time zones.

Key responsibilities

1. Course administration and participant support

• Respond to enquiries and guide participants through registration, enrolment, and course access.
• Monitor registrations and verify payment status.
• Maintain up-to-date participant records and track progress across courses delivered in different languages.
• Coordinate administrative processes for training-recognition pathways.
• Prepare reports on registrations, participant progress, and programme activities.

2. Online learning platform support

• Manage individual and group enrolments and maintain participant and faculty records.
• Monitor course access, the availability of learning materials, and participant progress.
• Provide first-line administrative support and refer technical issues to the IT team.
• Support transitions between learning platforms.
• Organise clinical practice logbooks and associated assessment records.

3. Examination coordination

• Coordinate Objective Structured Clinical Examinations (OSCEs), typically held three times per year.
• Maintain candidate records and verify completion of required documentation.
• Agree examination dates with examiners and partner organisations.
• Prepare and distribute candidate lists, examination materials, and consent documentation.
• Support examination-day administration, including candidate identity verification.
• Coordinate post-examination communications, the release of authorised results and certificates, feedback, and resits.

4. Train-the-Trainer programme support

• Maintain records of prospective and approved trainers.
• Manage applications and supporting documentation.
• Coordinate training sessions with faculty and support their delivery.
• Issue the relevant certificates and prepare reports on programme outcomes.

5. Communication and reporting

• Liaise with IFCPC committees, the Secretariat, faculty, IT support, and international partner organisations.
• Provide timely updates on progress and operational needs.
• Submit quarterly reports to the Education and Training Committee and the Board of Directors.

Essential qualifications and skills

• Strong organisational, administrative, and IT skills.
• Experience using online learning platforms.
• Excellent written and verbal communication skills in English.
• Ability to work effectively with people from diverse cultural backgrounds.
• Ability to manage multiple activities and meet deadlines.
• Accuracy in maintaining records, handling examination documentation, and issuing certificates.

Desirable experience and skills

• Experience in medical education, clinical training, or international health programmes.
• Experience using Moodle.
• Familiarity with OSCE administration.
• Knowledge of cervical screening or colposcopy training programmes.
• Proficiency in additional languages, particularly French, Spanish, Mandarin, or Russian.

Hours and working arrangements

The working schedule will be agreed with the Board of Directors, taking into account the weekly hours and the needs of participants and partners across international time zones. Some examinations or training activities may require occasional afternoon, evening, or weekend availability, arranged in advance.

How to apply?

Please send your CV and a cover letter to info@icpc.org by 31 October 2026.